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MS Project: There Is A Tip For That – Part 2

Posted on | September 1, 2010 | 4 Comments

Let’s get to the point and to right into the MS Project tips*.

1) To Enter a Task: Type the task’s name in the Task Name field, and press

2) To Enter a Duration: Enter a duration amount in the Duration field

3) To Create a Milestone: Enter a duration of 0 (zero) days for a task. Or, click the Task Information button and click the Advanced tab, check the Mark task as Milestione check box, and clik OK

4) To create a Summary Task: Under the summary task select the tasks you want to use as subtasks. Click the Indent button on the Formatting toolbar

5) To View the Subtasks of a Summary Task: Click the Show Subtasks button on the Formatting toolbar

6) To Link Tasks: Press to select adjacent tasks or press to select non-adjacent tasks (note: select tasks in the order by which you want them to be dependent). Click the Link Tasks button on the Standard toolbar

7) To Edit a Task Link: Double-click the link line between the linked tasks. Click the Type list arrow and select the type of link you want to use. Click OK

8) To Unlink Tasks: Select the predecessor task in the task relationship you want to break. Click the Unlink Tasks button on the Standard toolbar. Or, select Edit – Unlink Tasks from the menu

9) To Create a Recurring Task: Select Insert – Recurring Task from the menu. Enter the recurring pattern information into the Recurring Task Information dialog box and click OK (note: recurring tasks are not supported by many PPM systems that integrate with MS Project)

10) To Open the Task Information Dialog Box: Click the Task Information button on the Standard toolbar. Or, right-click the task and select Task Information from the shortcut menu. Or, select the task and press +

11) To Enter a Task Note: Click the Task Notes button on the Standard toolbar. Or, right-click the task and select Task Notes from the shortcut menu

12) To Insert a Hyperlink: Click the Insert Hyperlink button on the Standard toolbar. Or, right-click the task and select Hyperlink from the shortcut menu. Enter descriptive text in the Text to display text box. Enter the Web address in the Address text box. Click OK

13) To Move a Task: Select the task ID. Click and drag the task to a new location in the task list

14) To Copy a Task: Click the task ID of the task you want to copy. Select Edit – Copy Task from the menu. Or, right-click the selected task and select Copy Task from the shortcut menu. Or, select the task and press +

15) To Paste a Copied Task: Click the task ID of the task you want the copied task to appear above. Select Edit – Paste from the menu

16) To Insert a Task: Click the task you want your new task to appear above. Select Insert – New Task from the menu. Or, right-click the task and select New Task from the shortcut menu. Or, press the key

17) To Delete a Task: Select the task and select Edit – Delete Task from the menu. Or, select the task and press . Or, right-click the task and select Delete from the shortcut menu

More MS Project tips in the near future will be beneficial to all. Don’t you think so…? Well, I do.

* Based on MS Project® 2007.

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Related posts:

  1. MS Project: There Is A Tip For That – Part 1
  2. Clarity-MS Project Best Practices
  3. Breaking The Work Breakdown Structure
  4. Project Scheduling And Resource Leveling

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Comments

4 Responses to “MS Project: There Is A Tip For That – Part 2”

  1. Craig Johnson
    October 31st, 2010 @ 10:16 pm

    I’m a bit dissapointed with these tips – they are just a list of everyday actions that can be done in MS Project.

    I was expecting suggestion for better ways to use MS Project, not just a list of things you can do with it.

  2. upravljanje projektima
    April 15th, 2011 @ 7:35 am

    This is list of everyday actions we do in MS Project. I`m not dissapointed with it, because it explained how to use MS Project and for each begginer it is really great post. Even I`m good in MS Project, I assume that this post will read many MS Project beginner who will fing this post very usefull.

  3. Josie
    January 26th, 2012 @ 7:15 am

    Umm, are you really just gviing this info out for nothing?

  4. Jorge Dominguez
    January 31st, 2012 @ 2:51 pm

    Josie,

    Apologies for the late reply. Yes, free info! For nothing!

    Best regards
    Jorge Dominguez, PMP

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